Board of Directors
Status
Active
Purpose
The Board of Directors sets policy for the Homeowner Assocation. The Management Company implements that policy.
Members
The Homeowner Association Board consists of five owners who live in Wildwood at Oakcrest. The President sets the agenda/runs the meeting, the Treasurer reviews the finances, and the Secretary reviews official minutes and shares information via the Facebook community group and TownSquare. The Vice President fills in for the President in his absence. The other member votes at large.
Association & Management Company
The Wildwood at Oakcrest Homeowners Association consists of 1180 homes. The homeowners elect the Board of Directors. The homeowners volunteer to serve on committees like the Social Events Committee, Gate Committee, Community Emergency Response Committee, Community Outreach Committee, or the Website Committee. The homeowners are the association! Inframark Infrastructure Management Services manages the association based on the governing documents (e.g., deed restrictions) and policies set by the Board. The management company works for the association.
Management Company Services and Cost
Inframark Infrastructure Management provides:
- Knowledge of how to run the association within what is required by law.
- Expertise on how to address problems faced by the association.
- Contacts with contractors who can service the association.
- Administration of assessments, including collection processes when homeowners do not pay.
- A layer of liability removal compared to volunteer homeowners running the association to save money.
The contract fee for these services is $2.76 per owner per month.
Community Emergency Response
Status
Active
Purpose
The Community Emergency Response Commitee is an organization of volunteers who agree to supplement existing emergency responder communications in the event of a major disaster.
Members
The chairman is currently soliciting members. Interested community members can reach out to the committee at wwoakcrest.cerc@gmail.com.
Communication
The committee operator has a 100w Yaesu 991a radio, with a back up battery that will last two days on the back up. This allows our community to reach out over 100 miles. Our radio operator is an Amateur Radio for Emergency Service (ARES) member that is part of the National Association for Amateur Radio. ARES members prepare for natural disasters and emergencies. This radio without power will allow communication with local authorities, hospitals, and any other government response teams.
Community Outreach
Status
At the Ready
Purpose
The Community Outreach Committee is somewhat like the National Guard Reserve. Committee members may never be called into action unless needed. The motto is neighbors helping neighbors. With regard to liability, the homeowner association makes no guarantee regarding the quality of the work. The association merely connects homeowners-in-need with community member volunteers.
Members
The committee consists of homeowners who volunteer to have their names added to an email list that is used to coordinate activities. The chairperson solicits volunteers from the list to respond to requests and communicates with the requesting homeowner.
Outreach
If a homeowner receives a violation letter and circumstances are such that the homeowner does not have the means to address the violation, the homeowner may reach out to the committee at wwoakcrest.outreach@gmail.com. The homeowner recognizes that the committee members are volunteers, not professionals, and will perform the work to the best of their abilities.
Solutions
If the Community Outreach Committee determines that it has the know-how to address the issue (e.g., mow a yard, fix a fence), the committee members will solve the problem via volunteer efforts. The committee may enlist the help of students who need community service hours.
Gate
Status
Active
Purpose
Gate Committee members are trained in the operation of the gate at the entrance to the gated section of the community. Volunteers can address simple issues without the association incurring the cost of a service call from the association gate contractor, Gates in Motion.
Members
The Gate Committee is composed of homeowners who live in the gated section of the community.
Responsibilities
Homeowners on the Gate Committee will:
- Volunteer time to troubleshoot gates as needed.
- Have a general mechanical/engineering knowledge and understanding.
- Be able to reset the gate system via Doorking software.
These efforts will help reduce gated section homeowner costs. For example, a recent service call involved cleaning a lens and reader reflector to remedy the gate remaining stuck open. A knowledgable homeowner with a rag could have avoided a service call.
Troubleshooting
- The opener is battery backed to open the gate in the event of power failure. When a gate will not open, the circuit breaker can be turned off to try to get the gate to open and remain open. Using the breaker to cycle the power may also clear a fault that has occurred and return the system to full service.
- Each opener has a manual release on the top of the operator that can be used to manually open the gate when all else fails.
- If the gate does not close, it could be that the photobeam has been blocked. This can be visually inspected to ensure it is clear.
Reporting Problems
Residents who experience a problem at the entrance or exit can email wwoakcrest.gate@gmail.com to report the issue.
Social Events
Status
Active
Purpose
The Social Events Committee organizes special events that improve the quality of life for the community.
Members
The Chairperson organizes the events and coordinates the activities. The members make the events happen by performing duties or running errands.
Events
The Social Events Committee hosts about six events each year: Spring Garage Sale, Easter Bunny photos and treats at the clubhouse, Summer kickoff aligned with pool opening, 4th of July parade with a snow cone truck, Fall Garage Sale, and Santa photo and treats WCMA.
Clubhouse Rental by Community Members or Community Clubs
The Community Clubhouse is available for rental. See the Clubhouse page for information.
Private Facebook Groups
There are a few private Facebook groups such as the Wildwood Bourbon Club, Left on the Gulf, or Wildwood at Oakcrest Book Club where community members share information on related topics.
Website
Status
Active
Purpose
The purpose of the wwoakcrest.com website is to serve as a marketing tool for potential homebuyers by showcasing what the community has to offer. In addition, it is an information resource for community homeowners.
Confidentiality
Unlike TownSquare whose content is only available to Association members, the wwoakcrest.com website is open to the public. As such, nothing confidential about the Association appears on the site.
Members
Homeowners who would like to get involved or have suggestions for website content can email wwoakcrest.website@gmail.com.
History
The wwoakcrest.com website was started the website because the Chaparral portal was so bad. No one could find anything. The wwoakcrest.com domain name was formed because the printed newsletter editor had already set up wwoakcrest.editor@gmail.com. Since the wwoakcrest moniker already had name recognition, the committee adopted it.
Advisory
Status
Disbanded
Purpose
The Advisory Committee provides community input to the board.
Members
The Chairperson solicits the homeowners for topics via the Facebook community group, sets the agenda, and runs the meeting. The Secretary takes notes and shares them with the Board.
Meetings
Meetings are on the second Wednesday of every other month from 7:00 pm to 8:00 pm at the Community Center. Homeowners are welcome to attend.
Architectural Review
Status
Disbanded - this function now performed by the property management company
Purpose
The Architectural Review Committee reviews applications from homeowners to ensure that the proposed changes are in alignment with the Homeowner Association Deed Restrictions.
Members
Three volunteers use the management company portal to approve or deny homeowner requests.
Deed Restrictions
The deed restrictions for the community are located on TownSquare.
Architectural Review Committee (ARC) Request
To request approval of a proposed project, homeowners submit an architectural request via TownSquare. Inframark will evaluate the request in strict accordance with the governing documents. If the request is denied, the homeowner can request an appeal to the Board. The Board has some latitude with regard to the process. The decisions of the Board on architectural matters are included in the minutes of the Board meetings.
Newsletter
Status
Disbanded with the termination of the newsletter (that was replaced by TownSquare) due to lack of submissions from homeowners and timeliness of Association news
Purpose
The Wildwood at Oakcrest newsletter was the official publication of the Oakcrest Community Association. Published monthly and delivered via US Postal mail, homeowners were automatically enrolled in a subscription as part of the homebuying process.
Content
Homeowners could submit Spotlight on the Family stories, Family Vacation news, Club News, etc., and birthdays and anniversaries. The Board and Property Management company could submit Association news.
Members
Homeowners who wished to submit content could contact the editor via wwoakcrest.editor@gmail.com.
Sponsors
The was no cost for the newsletter to the Association. Champions Printing covered the costs by soliciting ads in the newsletter from local businesses.
Yard of the Month
Status
Disbanded with the termination of the newsletter (that was replaced by TownSquare)
Purpose
The Yard of the Month program is intended to inspire residents of Wildwood at Oakcrest to take pride in the appearance and upkeep of their yards and the exterior of their homes and to improve the appearance of our community by promoting well-kept yards. The committee walks the community looking for attractive yards and selects a winner each month.
Members
The co-chairs recruit sponsors for prizes. Members collect candidate yard photos during the month. The co-chairs narrow the field to 3 to 5 yards. The members vote for a winner using a Facebook group. A Board member verifies that the winner is in good standing. The co-chairs deliver the prize and yard sign.
Criteria
The committee looks for attractive elements such as neatly mowed grass, pruned shrubs and trees, and yards free of debris or clutter. The complete list of attributes used in the judging process are documented on the criteria page.
Sponsors
The Yard of the Month prizes are provided by businesses owned or operated by members of the community. Community members can show their appreciation by supporting these businesses. See the sponsors' page for a list of businesses to frequent.
Nominations
To select the Yard of the Month, committee members walk the community and take pictures of candidate yards. There is no cause for alarm if residents observe someone taking pictures of their home during daylight hours. Homeowners who have recently made improvements to their yards and would like to be considered can contact the committee at wwoakcrest.yotm@gmail.com. Recommendations of neighbors' yards are also welcome as tips on where to look are preferable to having to hunt for yards.
Winners
Since 2019, there have been winners throughout the community. View some of the beautiful front yards in the community on the winners' page.